Build momentum and growth at the pace of team meetings.
At the heart of the team’s exceptional performance is a tightly organized rhythm of daily, weekly, monthly, quarterly, and annual meetings, all of which happen on schedule, without fail, with specific agendas. These meetings are to ensure that we focus the team on what is important.
You’ll solve problems faster and easier, achieve better alignment around strategic decisions, and communicate more effectively.
Meetings are a routine that will set you free.
If you want to improve productivity, the answer is more meetings, not fewer. While this sounds counterintuitive, it’s the quickest way to ensure progress.
By breaking goals and tasks into small parts, they become relevant and achievable. If team members are required to report daily on activities, in a peer setting, accountability skyrockets, as do results.
Get more and more with less and less.
Avoid the accumulation of unresolved problems and discontent in the workplace. In most cases, the collective intelligence of the group ensures that there is a better chance of solving problems and bottlenecks.
This reduces the conversation and puts the emphasis back on action.
Staff perform best when they fulfill their roles and tasks. Certainty comes with the routine, with the rhythm, and yes, with more matches, not less.
Make sure your team knows why you’re at every meeting.
Give each meeting a name and a purpose. The more concrete the objectives, the more powerful the results will be. Whether it’s the weekly team meeting, staff review, project meeting, marketing meeting, make sure the right people are there and know what’s required of them.
A written agenda, including a time frame, will help.
Always factor in response time and additional business.
Good meetings will generate responses, opinions and more business. Allocate time for these, but be specific about how much time is spent. You may find that the best thing to do with a particularly juicy issue is to create a committee or working group, which meets separately and reports back.
Create the meeting etiquette and encourage the team to self-control.
A good rule of thumb is not to allow too many comments on each meeting item. Relevant points can be raised, but any strong and divergent issues that come up should be referred to Extra Business or postponed to a separate meeting.
Appoint a chairperson, a timekeeper, and a note-taker.
Even simple meetings require a good structure. A chairperson will keep the meeting moving, ensuring that everyone is heard but that the course of the discussion does not drift. A timer means everyone else can focus on the meeting and not be looking at their watches. A note taker also frees up other team members to really listen and contribute, without being distracted by taking their own notes.
It is best to rotate these roles to build skills within your team and no team member begins to feel overwhelmed or burdened.
If you would like help planning meetings, setting agendas, and making the most of team meeting time, contact Stefan now. This essential part of his business operations ensures good communications, happy staff members, aligned team goals, and super-accelerated productivity.
If you would like help planning meetings, setting agendas, and making the most of team meeting time, contact Stefan now. This essential part of his business operations ensures good communications, happy staff members, aligned team goals, and super-accelerated productivity.
