So everyone needs training, do we agree? Agreed! Let’s go!
Their new hire said they knew everything, wrote a million words per minute, and were fast as a gun. After handing out the assignments and handing out the materials, he found himself analyzing their performance only to find that he thinks they might be losing the fundamental skills needed to get the job done. You can consider your options at this time. Debating how much time we should say, donated, of their existing workload to teach the new hire how to do their job properly. Despite the fact that many large companies demonstrate how each new group of employees goes through some training process, be it a few days or a few weeks, many small business owners tend to ignore this. We can all understand that we hire someone to do work that we don’t have time to complete. The amount of time you will need to subtract from your own day (assuming you have to do the training yourself) should always be considered in order to teach a new hire how to do the job the way you want it to.
Data entry It is no different from any other job, as it takes time for beginners to learn the rhythm before starting the job. The more help you can give them, the faster they will notice and start performing at the level you expected. So let’s examine some simple prerequisite skills as we begin to teach data entry.
- Typing – Although it may not be as fundamental as some jobs, basic typing skills and speed will certainly influence overall performance.
- Computer expert Understanding basic computer usage will likely go a long way toward speeding up data entry.
- Web browsing skills – Again, as simple as it may sound, having the ability to understand and use the global web is probably critical.
- Knowledge of photography / image – Does your data entry also require photos to be uploaded, or perhaps photos that you need to edit?
- Reading and writing skills – Let’s face it, despite the simplicity of this skill, some people have it and some don’t.
- Tools – Nothing can be as important as the ability to provide the employee with the right tools for the job!
- Good attitude and aptitude – Unfortunately, this process can be tedious for all parties involved.
We must ask ourselves what we can offer our employees to help them enter that data efficiently, quickly and, above all, in a pleasant way. Finding the right tools for the job will not only make you happy as an employer because the workflow is constant and fast-paced, but it also helps create happy workers. When you don’t have to get frustrated hitting block after block doing simple jobs, your workday seems to go more smoothly.
- Typing teaching – I will spend very little time to cover this aspect. This is a problem faced by employers dating back to the typewriter. It is important to have someone with some typing skills when it comes to data entry. When faced with someone who is doing the old one finger routine, you most likely have two options. Send that employee to their next job in life, or if you’re determined to make it work, you can suggest they practice with programs like the ever-popular Mavis Beacon Teaches Typing. There are also a ton of websites that offer this practice, however I believe that nothing more than practice will increase speed in this area.
- Computer skills – Knowledge of computer science is another immediate issue that is often directly proportional to the time spent practicing. This can be another decisive item on the list based on your particular needs. If working with files and folders, pictures and other computer files is a requirement, arranging those files and the basic operations and file structures may be a must for your job. Teaching file structure, naming conventions, and simple utilities like copy and paste are just a few examples of basic computer skills that may be required.
- Network experts – In today’s world, the Internet plays such an important role in business that it can be as important as typing and computing. Again, this may depend on what the exact needs of your job will be, but the ability to navigate the web, understand the web pages you are working with, and how to navigate to various websites and files may be a necessary thing to even get the information. which is required for data entry. Certainly, I would put a pin in anyone’s balloon if your new hire was unfamiliar with the web and unable to download the required documents and images to enter.
- Photos and image editing – It all comes down to your needs, and if photo editing is part of the job, you may find it difficult to find a data entry expert who is also a graphic artist. I know, you’re saying this can’t be rocket science and I can’t need a graphic artist to do simple little photo edits before uploading my awesome products! As simple as those edits seem to you, it certainly takes some skill to edit photos on demand. In addition to finding someone who can do this, you should also be aware that you may need to purchase software for this purpose only if you don’t already have it. If all you need are simple edits, and you just want something that is fully featured and free, I highly recommend that you give the GIMP Image Manipulation Program a try.
- Reading writing – You might get lucky with this particular aspect, as many popular programs like Microsoft Word have not only spell check features, but some advanced sentence fragment detection features as well. Google.com can also be your friend here. Anyone can quickly Google a word to discover spelling and other useful grammar-related information. This even works with other languages on Google too! Other free document writers that are free include Google Docs and LibreOffice Writer. There are dozens, if not hundreds or thousands of full-featured document writers (editors), one of whom is sure to get the job done.
- Data entry tools
– First, you will need a comfortable chair. Okay, I’m just kidding when I say that (less than half, going down as we speak). Here are some tools that I use to make data entry easier for everyone in my office and at work remotely.
Tips and tools for new data entry hires:
- ClipIt – I like ClipIt however, I recommend using any Clipboard management software when it comes to doing data entry.
- The snippet tool – Snippet tools or any quick screen capture software can be very helpful if you have to deal with image cropping and don’t need a full graphics manipulation program.
- Adobe photoshop – This is if you need a full-featured graphical editor. I mentioned GIMP earlier, which is a less popular free alternative. Again, when it comes to software applications, the possibilities can be endless.
- Have 2 monitors – It may sound crazy, it may sound simple, but the power behind using multiple monitors in a data entry environment is priceless.
- Email clients and synced software – Consider using internal company email addresses for project assignment and tracking. Use software synchronization to allow employees to work from home, on a different computer, or on a different continent.
- Is your data entry software optimized? – Having a simple and optimized app for your employees to use is key! The easier it is for them to understand and perform, the more they will do it.
- Could you automate some of the work? – Sometimes basic data entry can be completely automated, and other times you can automate parts of the job to further simplify the steps required to get the job done.
Remember, it is your job as an employer to do the research, provide the tools, and provide the help you need to make sure you have the trained employees you need.